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For Multi-Site Organisations

Multi-site HR and sponsor compliance. Complete visibility.

Managing compliance across multiple sites shouldn't mean multiple systems. LuwaSuite gives you centralised control with local flexibility.

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What should a multi-site compliance report include?

Multi-site reporting brings employee records, outstanding checks and assigned actions into one review. For a UK sponsor, the useful question is which worker needs attention, at which location, who owns the action and what evidence supports it.

  • People and locations: reconcile sponsored workers, recorded work locations and the managers responsible for their records.
  • Checks and deadlines: review Right to Work evidence, visa expiry dates and outstanding document requests.
  • Changes and follow-up: identify employment or location changes that need review against current sponsor guidance, then assign an owner and deadline.
  • Supporting evidence: keep the underlying records accessible to authorised reviewers so a summary can be traced back to its source.

Use our sponsor audit-pack checklist to organise the review. Care groups can also explore care software for sponsored staff. If your organisation is preparing its first application, start with the sponsor licence application guide.

The Multi-Site Challenge

More locations means more risk. Without centralised oversight, compliance gaps are inevitable.

Scattered Records

Employee documents, attendance logs, and compliance data spread across multiple locations and systems.

Visibility Gaps

Head office can't see real-time compliance status at individual sites without manual reporting.

Weakest Link Problem

One non-compliant site puts your entire sponsor licence at risk. You're only as strong as your weakest location.

Manager Variance

Different site managers follow different processes, leading to inconsistent compliance standards.

Centralised Control, Local Flexibility

Tools designed for organisations that need visibility across every location.

Centralised Dashboard

See compliance status across every location from a single, real-time command centre.

Worker-level compliance priorities

Review recorded employee compliance evidence and identify actions that need attention across your workforce.

Standardised Processes

Enforce consistent compliance workflows across all sites with templated procedures.

Role-Based Access

Configure access around your team’s roles and responsibilities, and verify each manager’s permitted scope.

Consolidated Reporting

Generate organisation-wide compliance reports that aggregate data from every location.

Drill-Down Capability

Move from workforce information to employee records and supporting compliance evidence.

See Everything, at Every Level

Drill down from company-wide overview to individual employee detail in seconds.

1

Company

Organisation-wide compliance overview and aggregate LuwaScore™

2

Regional

Agree central and local responsibility for each action

3

Site

Location information and assigned employee records

4

Employee

Granular compliance status, documents, and RTW tracking

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Related Resources

Explore more compliance tools and guides

Put the workflow into practice

Step-by-step guides for the records, decisions and handovers your team manages.