Records and expiry checks
Review how worker documents, visa dates and follow-up checks stay connected, and who takes action when a record needs attention.
Explore Right to Work trackingYour licence is your business. Protect it.
Sponsor Licence Compliance Software for UK Employers
Keep sponsored worker records, visa expiry alerts and audit evidence together. Use LuwaScore™ to see compliance gaps, prioritise your team's next actions and prepare for a Home Office visit.
For Authorising Officers, HR teams and employers managing sponsored staff.
From spreadsheets to one place for sponsored staff
“We've got around 30 sponsored staff and before LuwaSuite we were tracking everything on spreadsheets. Visa dates, RTW checks, documents, it was all over the place and I was always worried something would slip through. Since moving everything onto LuwaSuite it's like a weight off. The expiry alerts alone have saved us more than once. The compliance score is really useful for giving management a quick overview of where we stand. Good software and fair pricing for what you get.”
What to check when choosing sponsor compliance software
Bring a sample worker record and your current process to a demo. Compare how you would find missing evidence, follow up an expiry and prepare an audit pack.
Evidence you can retrieve
Walk through the supporting records in an audit pack. Check document completeness, review history and how your team resolves gaps.
Use the audit-pack checklistThe cost for your workforce
Compare the plan for your employee count, monthly and annual billing, included features and the next band as your organisation grows.
Check current plansStill applying for a licence? Read the application guide or contact us for an introduction to an immigration lawyer partner.
Managing a care service? See how care operations and sponsored-staff compliance fit together.
3,100
Skilled Worker licences revoked, January–December 2025
£60k
Maximum repeat-breach penalty per illegal worker
2,346
Skilled Worker licences revoked, January–June 2026
Revocations: Home Office table SC_01, separate full-year and half-year periods. View the source data and quarterly breakdown. Penalty: GOV.UK illegal-working penalties.
The LuwaScore™ Framework
Your compliance is scored across six critical domains, giving you a single 0–100% audit-readiness rating.
Right to Work & Identity
Valid documents on file, expiry tracking, follow-up check scheduling, and required follow-up actions.
Employment & CoS Alignment
Job title and SOC code validation, salary going-rate checks, hours consistency, and timely change reporting.
Attendance & Absence
Current attendance records, unexplained absence detection, and 10-day absence rule monitoring.
Change Reporting
Changes reported within 10 working days, contact details currency, and reportable event logging.
Document Management
Applicable worker documents organised with review status, expiry dates and supporting evidence.
Audit Trail
Complete activity logs, attached notes, and recent compliance report generation.
How LuwaSuite Protects You
Proactive Protection
Stop reacting to compliance issues and start preventing them. LuwaScore™ identifies risks before they become violations.
Automated Alerts
Get notified when documents are expiring, checks are overdue, or compliance scores drop below your threshold.
One-Click Audit Packs
Generate comprehensive audit-ready document packs for any employee or your entire workforce in seconds.
Clear Dashboards
See your organisation's compliance health at a glance with real-time scores, risk breakdowns, and trend analysis.
How It Works
From first import to first audit pack — four steps to continuous Home Office readiness.
STEP 01
Import your sponsored workforce
Bulk-upload your existing employees, CoS records, and Right to Work documents. We map them to the six LuwaSuite compliance domains automatically — no spreadsheets, no manual setup.
STEP 02
Get your first LuwaScore™ in minutes
Within minutes of onboarding, every sponsored worker has a live compliance score. You see exactly which documents are missing, which RTW checks are overdue, and which recorded reporting actions need review.
STEP 03
Fix gaps with guided workflows
Each red flag links to a one-click remediation workflow — schedule the RTW re-check, upload the missing Appendix D document, prepare the required SMS reporting action. The score updates in real time as you resolve issues.
STEP 04
Generate audit packs on demand
When you need to review your evidence, you log in, click once, and download a complete Appendix D evidence pack for any worker or your whole organisation. Timestamped, indexed, and assessor-ready.
Built for UK Sponsor Licence Holders
LuwaSuite is used by sponsors across the sectors with the highest enforcement scrutiny.
Health & Social Care
Care homes, domiciliary providers, hospices, GP practices — heaviest enforcement focus in 2025–2026.
Hospitality
Hotels, restaurants, and catering groups sponsoring chefs, managers, and front-of-house staff.
Construction & Trades
Civil engineering, skilled trades, and project-based sponsorship with shifting site allocations.
Professional Services
Law firms, consultancies, and finance houses managing Skilled Worker and Global Business Mobility routes.
Education
Independent schools, colleges, and higher education sponsors balancing CAS and Skilled Worker duties.
Logistics & Manufacturing
Warehousing, HGV operators, and food production employing sponsored workers across multiple sites.
Important Information
LuwaSuite is a compliance management tool designed to help UK sponsor licence holders organise and monitor their compliance obligations. It does not constitute legal advice. The LuwaScore™ is an internal readiness indicator and is not endorsed by or affiliated with the UK Home Office. Always consult qualified immigration legal counsel for compliance decisions.
Frequently Asked Questions
What is sponsor licence compliance software?
Sponsor licence compliance software helps UK employers organise evidence for their Home Office sponsor duties — tracking Right to Work records, Appendix D documents, 10-day reporting deadlines, salary and SOC alignment, and audit evidence. LuwaSuite includes LuwaScore™, a 0–100% audit readiness view across 6 compliance domains.
How does LuwaScore™ work?
LuwaScore™ continuously evaluates your organisation against the six LuwaSuite compliance domains: Right to Work & Identity, Employment & CoS Alignment, Attendance & Absence, Change Reporting, Document Management, and Audit Trail. Each domain is weighted, and the combined score (0–100%) tells you exactly how audit-ready you are today. Drops in score trigger alerts to your Authorising Officer and HR team.
Does LuwaSuite replace my immigration solicitor?
No — LuwaSuite is the operational system your solicitor wishes you had. We handle the day-to-day compliance evidence, automation, and audit trail. Your immigration lawyer still handles licence applications, visa strategy, and complex enforcement matters. Your team can use the organised records to support a discussion with its immigration adviser.
Is LuwaSuite Home Office approved?
The Home Office does not formally accredit any sponsor compliance software. What it does require is timestamped, auditable, retrievable evidence — which is exactly what LuwaSuite produces. Our audit packs are designed against the published Home Office guidance and help teams organise the records they need to review.
How long does setup take?
Setup depends on the quality and volume of your existing records. Start with a representative worker sample, confirm document mapping and responsibilities, and agree an import and review plan with the team.
What happens during a Home Office audit if I use LuwaSuite?
You log in, generate a one-click audit pack for any sponsored worker (or your full workforce), and hand the assessor a complete Appendix D evidence file with timestamps and verifier records. The LuwaScore™ dashboard shows assessors that you monitor compliance continuously — not just before visits. Your team can review gaps and supporting records before the inspection.
Related Resources
Explore more compliance tools and guides
Put the workflow into practice
Step-by-step guides for the records, decisions and handovers your team manages.
How to track sponsored-worker visa expiry dates
Build a practical visa-expiry workflow with evidence, action dates, responsible owners and follow-up checks for UK sponsored workers.
Sponsor audit pack checklist: organise worker evidence
A practical sponsor audit-pack checklist covering worker records, evidence indexes, missing items and handover for UK employer compliance teams.
Move sponsor compliance from spreadsheets to software
A staged migration checklist for UK employers moving sponsored-worker records, expiry reminders and compliance evidence out of spreadsheets.
Multi-site sponsor compliance: a manager handover workflow
Organise sponsored-worker compliance across locations with clear ownership, manager handovers, consistent records and central review.
Sponsor compliance software: questions to test in a demo
Compare sponsor compliance software using a practical demo checklist for worker evidence, expiry actions, audit retrieval, pricing and access.