The Hidden Risks of Spreadsheet Compliance
The Home Office revoked 1,948 sponsor licences between July 2024 and June 2025. Reliable evidence management matters regardless of which tools a sponsor uses.
Human Error
Manual data entry leads to mistakes. One wrong date could mean a missed RTW check and £20,000 fine.
No Automated Alerts
Spreadsheets don't remind you when documents expire. You have to manually check every row, every day.
No Audit Trail
Who changed what, when? Spreadsheets can't prove your compliance history to Home Office auditors.
Feature Comparison
See exactly what you get with LuwaSuite vs. traditional spreadsheets.
| Feature | LuwaSuite | Spreadsheets |
|---|---|---|
| Real-time compliance scoring | ||
| Automatic document expiry alerts | ||
| RTW check scheduling | ||
| Share code check evidence log | ||
| Audit-ready reports | ||
| 7-year audit trail | ||
| Role-based access control | ||
| Employee self-service portal | ||
| Encrypted document storage | ||
| Multi-user collaboration | ||
| Custom fields | ||
| Data export | ||
| Free tier available |
"Free" Spreadsheets Cost More Than You Think
When you factor in time, risk, and hidden costs, spreadsheets are the expensive option.
| Cost Factor | Spreadsheets | LuwaSuite |
|---|---|---|
| HR Admin time (10 hrs/week) | £15,600/year | £0 |
| Compliance consultant | £5,000/year | £0 |
| Document storage | £500/year | Included |
| Risk of £20k fine (per incident) | High risk | Minimised |
| Licence revocation risk | High risk | Minimised |
| Typical annual cost | £21,100+ | From £588 |
*Based on a 20-employee organisation. HR admin time calculated at £30/hour.
Switching is Easier Than You Think
Most teams are fully migrated within half a day.
Export Your Data
Download your existing spreadsheet as CSV or Excel.
Import to LuwaSuite
Use our bulk import tool or let us handle the migration.
See Your LuwaScore
Instantly know your compliance status across all employees.
Migration Questions
Related Resources
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