£60,000
Maximum civil penalty per illegal worker under current Home Office rules.
1,948
UK sponsor licences revoked in 2025 for compliance failures.
March 2026
Home Office Guidance — fully reflected across LuwaSuite.
What is HR compliance software?
HR compliance software is the system of record that keeps employee data, contracts, immigration evidence, training, payroll and audit trails aligned with the law. For UK employers — especially licensed sponsors and care providers — that means meeting employment law, GDPR, HMRC and Home Office obligations from one place.
LuwaSuite goes further than a generic HRIS. Every record is scored by LuwaScore™ against six compliance domains, so you can see — and prove — exactly how audit-ready your workforce is.
Everything you need for HR compliance
LuwaScore™ Compliance Engine
A proprietary 0–100% score across 6 weighted domains tells you exactly how audit-ready your workforce is — updated in real time as records change.
GDPR & Audit Trails Built-In
Every create, update and delete is logged with user, timestamp and before/after values. Role-based access, encrypted sensitive fields, UK data residency.
Automated Policy Updates
Aligned to March 2026 Home Office Guidance. When rules change — salary thresholds, RTW evidence, reporting windows — the platform updates and flags affected employees.
RTW & Immigration Tracking
Visa, eVisa, BRP, CoS and passport expiries tracked with automated reminders. Right to Work checks logged with statutory evidence for every employee.
Training & Certification Tracking
Assign mandatory training, track completion, store certificates with expiry alerts. Evidence-ready for sponsor audits and CQC inspections.
Audit-Ready Exports
One-click PDF and CSV exports of employee files, compliance scores, training logs and audit trails — formatted to Home Office expectations.
Built for UK healthcare and sponsor licence holders
Care homes, domiciliary care providers and healthcare employers carry two compliance burdens at once: the Home Office sponsor duties and CQC inspection. LuwaSuite covers both — LuwaScore™ for sponsor readiness and an optional CQC Readiness Score addon for inspection prep.
See care home compliance →HR compliance checklist
The minimum LuwaSuite tracks for every employee — automatically.
- Right to Work check completed and evidence stored
- Passport, visa, BRP and CoS details captured with expiry dates
- Employment contract signed and on file
- Mandatory training assigned and tracked
- GDPR consents and data processing records logged
- Salary at or above the going rate for the SOC code
- Reportable changes raised within 10 working days
- Full audit trail of every record change
HR compliance, answered
Related Resources
Explore more compliance tools and guides