## What is the 10-Day Reporting Rule?
As a sponsor licence holder, you have a legal duty to report certain changes and events to the Home Office within 10 working days. This is one of the most commonly breached requirements—and one of the easiest to get right with proper systems.
## What Must Be Reported Within 10 Days?
### Changes to the Sponsored Worker
- Contact details: New home address, phone number, or email
- Job changes: New job title, department, or work location
- Salary changes: Any increase or decrease in pay
- Working hours: Changes to contracted hours
- Absence: More than 10 consecutive working days without permission
- Employment end: If the worker leaves or is dismissed
### Problems with the Sponsored Worker
- Failure to report for work on the expected start date
- Evidence that the worker is breaching visa conditions
- Concerns about the worker's immigration status
- Criminal conviction or pending charges
### Changes to Your Organisation
- Change of business address
- Change of business ownership
- Change of key personnel (Authorising Officer, Key Contact)
- Merger, takeover, or significant restructure
- Cessation of trading
## How to Report
All reports must be made through the Sponsor Management System (SMS). You should:
1. Log into SMS using your Authorising Officer or Level 1 user credentials
2. Navigate to the relevant sponsored worker's record
3. Select the appropriate change category
4. Complete all required fields
5. Submit and save the confirmation reference
## Consequences of Late or Non-Reporting
Failing to report within 10 days can result in:
- Warning: For first-time minor breaches
- Action plan: Required steps to improve compliance
- Licence downgrade: From A-rating to B-rating
- Licence suspension: Temporary inability to sponsor
- Licence revocation: Permanent loss of sponsorship rights
## Best Practices for Compliance
1. Centralise data: All employee information should be in one place
2. Automate alerts: Get notified immediately when reportable changes occur
3. Assign responsibility: Designate who is responsible for SMS reporting
4. Log everything: Maintain an internal record of all reports made
5. Train your team: Ensure HR and managers know what triggers a report
## How LuwaSuite Helps
LuwaSuite automatically tracks all changes to employee records and flags reportable events. Our Change Reporting domain within your LuwaScore™ monitors:
- Whether changes are reported within 10 days
- Whether contact details are current
- Whether all relevant events are logged
Start your free trial to see how automated compliance monitoring can transform your reporting.